Tag: HIPAA

Digital Dentistry Will Soon Be The Rule, Not The Exception

two white dentist chairs inside white painted roomDental hygiene related apps have been a feature of the medtech world for a few years, but only now are they permeating professional dental care. Forbes has noted the trickle of algorithm-led dentistry into clinics, and is now predicting that digital dentistry will become a key component of everyday practice. For many patients and clinics alike, these new developments will enable greater levels of care.

Involvement in daily habits

The key to healthy teeth is good habits. As noted by clinicians at the experienced Gresham emergency dentist, Main Street, education into how to keep teeth clean and what foods to avoid will do much of the work without individuals needing to visit a professional. When the patient returns home is where the hard work begins. Increasingly, dentists are using apps that combine with smart technology, such as the toothbrush, to gain an all-in picture of patients and their habits. According to the New York Times, these platforms are becoming increasingly common, and will become standard practice within years.

Improving clinic efficiency

With the connection to patients made, startups have found ways in which to further develop technology’s role in the clinic. Most recently, Tech Crunch reported that developers VideaHealth have introduced a software suite that can help dentists to look into key signs of dental disease, and in some cases even cancers, such as misshaping of the mouth and throat. Using sophisticated imaging technology within peripherals or the toothbrush, this is ultimately improving efficiency in the dentist clinic – and keeping costs down.

Using big data

Data sharing has always been a sticky subject in the medical world. Measures like GDPR and HIPAA, while initially causing consternation and some frustration, have ultimately cleared the lines on what can and what can’t be shared, and how. As a result, big data is now there for use in medical applications, including dentistry. According to Dentistry IQ, this will enable dentist clinics to pull data from a staggering range of sources and improve patient outcomes.

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HIPAA Compliance and The Cloud

Sunset, Dawn, Nature, Mountains

By Adrian Johansen, freelance writer; @AdrianJohanse18.

Developments in technology have had a profound impact on nearly every aspect of our lives. We can hardly get through an hour without tech having an effect on what we’re doing, let alone a full day. From the morning alarm on our smartphones, to the Bluetooth sound system in our cars, to the social media accounts we share everything on, technology surrounds us.

Perhaps one of the aspects that many of us think the least about is how it has utterly transformed the way we manage our healthcare data. The development of electronic health records and, even more importantly, the cloud, have brought about all sorts of changes. Many have the potential to impact our lives in both positive and negative ways depending upon how they are managed.

When it comes to our health data, there is an added urgency in making sure everything is safe and secure no matter where it is ultimately stored. Well managed data can mean a more efficient and effective healthcare service, while mismanaged data can lead to the loss of personal information and an unraveling of the privacy most of us have come to expect in a professional healthcare setting.

Medical Records, HIPAA and the Cloud

In 1996, the United States government passed HIPAA, a landmark healthcare act that helped to create and enforce privacy and data security requirements associated with medical information. The act has since been expanded in an effort to keep up with modern technologies, and nearly everyone involved in the healthcare system is expected to follow the rules. Because of this legislation, one can expect that their medical records will be kept private unless they choose to release them, no matter where they are stored.

Cloud-based data storage and technology provides numerous benefits to the healthcare system including things such as better dataset analysis, improved efficiencies in individual patient care, and a much lower cost. However, it can also lead to a number of concerns, especially when it comes to HIPAA compliance. HIPAA rules not only apply to the medical facilities that are using cloud technology, but also to the tech vendors as well.

Unfortunately, just because cloud technology providers are not exempt from HIPAA rules, does not mean that they necessarily follow them. There is no real certification process and the government doesn’t exactly clear companies to work with healthcare organizations. It is completely up to the healthcare entity and the tech provider to make sure their services are meeting the necessary HIPAA standards.

Loopholes in the System

It may come as somewhat of a surprise to both patients and healthcare providers to learn that there are popular new aspects of medicine and technology that aren’t necessarily covered by HIPAA regulations. For instance, HIPAA does not cover anonymized data such as the data that is collected during genetic testing. Essentially, this allows for a patient’s anonymous information to be shared at will.

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Extending Legacy Systems To The Cloud For Secure Communications

By Paul Banco, CEO, etherFAX.

Paul Banco

Today, the average cost of a healthcare data breach is $429 per record. When organizations factor in the loss of productivity, the amount of civil complaints and fines levied, plus the public relations besmirching, the cost implications skyrocket. In 2018, the Department of Health and Human Services Office of Civil Rights concluded a record year in HIPAA enforcement activity – 10 settlement cases and one judgment totaled a whopping $28.7 million.

Though every industry is susceptible to cyberattacks, healthcare has experienced the largest growth in attacks over the years because patient records, insurance information, and social security numbers are more valuable on the dark web. Unfortunately, legacy systems may to be blame for the uptick in cyberattacks. Forescout researchers determined 53% of common medical devices are still operating on traditional, legacy platforms.

Legacy systems, insufficient access controls, and the proliferation of medical IoT devices have created security vulnerabilities that leave hospitals wide open to cyberattacks. Research from Vectra found that the majority of legacy systems are unsecured because healthcare organizations simply can’t afford the amount of downtime that patching requires.

To guarantee that unstructured data is transmitted securely, healthcare organizations must extend their analog fax machines to a hybrid-cloud network that is HIPAA complaint and provides end-to-end encryption, two-factor authentication, and direct faxing capabilities.

Hybrid-Cloud Technology

By leveraging the cloud and delivering all faxes via HTTPS, outdated fax boards, media gateways, and the complex telephony stack are eliminated. Unlike a legacy analog fax infrastructure, hybrid cloud technology can ensure that time-sensitive protected health information (PHI) are delivered within seconds with high-resolution, near-diagnostic image quality, and the highest levels of encryption. The accessibility of fax, coupled with the scalability of the cloud, ensures the exchange of PHI among the healthcare ecosystem is protected. This allows patients to receive high-quality care without compromising their personal information.

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DataOps Can Help Alleviate Healthcare Organizations Data Ills

By Dan Potter, vice president of product marketing, Attunity, a division of Qlik.

Data is the lifeblood of every hospital and healthcare organization. Without it, doctors can’t access updated patient records for proper treatment; billing departments are unable to correctly process insurance claims; and research teams are limited in their ability to uncover new findings. Today there are issues with both data availability and access to the right information, for all users in a governed HIPAA compliant structure, that keeps healthcare organizations from effectively scaling the use of data to impact lives.

Data analytics is often discussed as a key element because of its potential to uncover insights that improve operations while also increasing care quality and efficiency. In today’s world of tight budgets and rising costs, its essential that organizations maximize staff time allocated to care and minimize costs. However, even if a hospital provides access to all its data, a lack of data literacy – an individual’s knowledge on how to use and analyze data – could limit data’s effectiveness towards improving care and operations.

Healthcare organizations must find a data cure that will address both data challenges: access to and use of information. The emerging methodology known as DataOps addresses both issues.

DataOps is a new approach to agile data integration that looks at the challenge from a holistic perspective of people, process and technology. It focuses on improved collaboration and automation of data flows across an organization. When done correctly, it results in an overall data set of processes that help the organization manage and use their data in real time to transform patience care and experience.

Fighting the Data Access Challenge

As the amount of data increases daily, one of the biggest issues is how to capture and manage it all efficiently. For healthcare this includes allowing appropriate real time access for all users to that data for analytics – while keeping it protected in accordance with HIPAA. One of the first steps is implementing modern data architectures that can handle the growing data volume. Open architectures based on hybrid and multi-cloud provide the greatest efficiency along with agility to improve patient care and increase operational efficiencies.

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Why Text Isn’t Best: The Importance of Secure Healthcare Messaging

By Lee Horner, CEO, Synzi.

Lee Horner

Home health agencies need to be able to access and share PHI while they are on-the-go – often while using their smartphones or tablets. It’s critical that these types of communication are both fast and secure. However, many home health agencies allow staff to use text messaging when sharing patient data with each other, colleagues, or the patients themselves.

Text isn’t always best despite its popularity for convenient communications. Agencies might be more at risk than they think if staff members are texting each other information about patients. And, free consumer group messaging apps utilize vulnerable platforms which are unable to address health care-specific needs in terms of security and compliance.

An agency places itself and its patients at risk when sending ePHI via unencrypted text messaging.  Traditional texting may not meet security or compliance requirements set forth under HIPAA. The HIPAA Journal indicates that the fine for a single breach of HIPAA can be anything up to $50,000 per day the vulnerability responsible for the breach is not attended to. Organizations which text in violation of HIPAA can also face civil charges from the patients whose data has been exposed if the breach results in identity theft or other fraud.

Immediacy, privacy and trust are key when communicating PHI among agency clinicians and the broader care team (e.g., the referring physician, a specialist, a pharmacist, etc.). For example, the patient or the field nurse can snap a picture of a patient’s wound and then send it securely to the wound care specialist for his/her recommendation.  A wound care specialist can make a decision remotely – saving drive time and expenses – and immediately provide assistance to the field nurse.

Decision-making is accelerated, helping patients receive timely care and assistance. Staff productivity is optimized, helping the agencies better leverage specialists across a larger number of cases. ER visits and re-admissions are reduced, helping enhance patient satisfaction and outcomes.

With secure messaging functionality, home health staff members can easily and securely communicate and collaborate with colleagues, their patients and family caregivers, and with other care team members such as the referring physician or another specialist. HIPAA-compliant secure messaging is critical to securing ePHI in staff-to-staff and staff-to-patient communications.

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The Most Overlooked Cyber Security Threat: Network Printers

By Jim LaRoe, CEO, Symphion, Inc.

Jim LaRoe

The trend in cybersecurity news is to focus on the latest buzz words like artificial intelligence, blockchain, ransomware, denials of service or HIPAA fines. Recent hacks are front page news. Trends also includes the increasing cybersecurity regulatory mandates such as state laws providing private consumer rights (class actions) against offending healthcare providers and their officers and directors. Another hot topic is the dearth of cybersecurity skills.

CISOs and other business leaders responsible for security of ePHI and business continuity are the intended audience and are being inundated with the tornado of cyber security trends—much of which is vendor driven.  They’re also being pulled in many different directions internally with competing priorities. At a recent panel discussion of CISOs at Northern California HIMSS’ CXO Summit, one busy CISO described how he is repeatedly added to committees on all sorts of different subjects, some of which he had never heard of.

Whitepapers discussing the “top 10 priorities” or “top 10 trends” are commonplace. They’re usually vendor driven and focus largely on the most prevalent asset type — computers. That is, desktops, laptops and servers about perimeter security or internal threats from user behavior; including training users not to click on suspect emails to prevent phishing attacks.

Overlooking Second Most Prevalent Asset Type — Printers

But no one is talking about, or including in the top 10 lists, the second most prevalent asset type in all healthcare providers’ IT enterprises — their printers. For some reason, networked printers (any device that creates an image, electronic or otherwise, including multi-function, single-functions, faxes, scanners, label printers, etc.) are not perceived as the same risk as other computers, even though in the past few years there have been reported hacks of 50,000 to 150,000 networked printers. Also, a research house exposed that faxes can be easily exploited to hack printers and the corporate networks where they reside.

Why is this trend not hot on the minds of top security professionals? It could be because of the origins of today’s modern business printers as “dummy copiers” or the fact that they are often not procured or managed by the information technology department or visible to the information security department.  Or, it could be because vulnerability management, intrusion detection and information security consulting vendors driving today’s messaging do not include printers in their solutions.

Little Known Facts about Print Fleets

Whatever the reason, here are few important facts that you should know about almost all printers in healthcare:

  1. Printers are mission critical to patient care and part of providers’ tier one applications.
  2. Printers are everywhere. There can be as many as one printer to one employee or between 1:6 and 1:10.
  3. Printers are often accessible or visible in public areas and not in protected data centers or offices like many other computers.
  4. They aren’t assigned users like desktops or laptops, or system administrators like servers in data centers.
  5. Printers have built-in security settings, but they are not being set or maintained.
  6. HIPAA requires that all printers be included in the comprehensive risk analysis and cyber hardened for security of ePHI regardless of make, model, age or type.
  7. Printers are shipped and regularly deployed and maintained on networks with factory default settings including published factory default administrator passwords to enable bad actors to take control of them.
  8. Even if security settings on printers are set at time of deployment, they get unknowingly reset back to factory defaults (turned off).

Why Act Now to Secure Printers?

The easiest answer: because it’s the law (HIPAA) and you’re exposing your company to serious and long-lasting financial risk if you are not acting now to secure (and keep secured) all the printers in your print fleet. Also, the fact that other regulations are being regularly enacted that go beyond HIPAA mandates exposing companies to even more severe penalties.

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How To Keep Data Safe and Stay Compliant

By Ken Lynch, founder and CEO, Reciprocity Labs.

Ken Lynch

Any healthcare facility that wants to keep its customers happy must have patient portals. It is easy to create these portals, but keeping the data safe from hackers can be tough. In the US, at least half of the healthcare consumers are using patient portals. About 80 percent of these patients have expressed their satisfaction with the level of ownership they have with their health data and the convenience of its accessibility.

Because of the security issues involved, the Affordable Care Act and meaningful use regulations have worked towards incentivizing the healthcare industry to make health records digital and more accessible to the patients. The portal allows patients to manage their personal details including medication lists and lab test results as well as financial information.  This is enough data to set a patient up to hackers. Because the use of patient portal will keep rising, the risk will only get bigger, which means a better approach towards protecting this information needs to be realized.

How to Stay Compliant

The 1996 Health Insurance Portability and Accountability Act (HIPAA) highlighted the protection of the rights of patients. It compels health providers to keep customer data confidential. HIPAA also introduces a measure of safety and imposes precise compliance standards. Breaches carry hefty penalties. Here are a few tactics to help you keep customer data safe:

1. Foster Security Mindset in Your Organization

Protected health information (PHI) according to HIPAA means more than just electronic records. Whether you are speaking on the phone or working on a physical file, the principles apply. Regulatory compliance in healthcare organizations means that every health facility must store customer data securely. The most ideal tool is remote access software. This software does not restrict a user to approved databases and desktop logins.

2. Focus on the People and Not Just the Data

EHRs- electronic health records can only be kept private when only the people permitted to see them are allowed to access. That means giving access to involved parties such as the lab, doctor, and the insurance provider. Breaches and lapses occur when too many people are involved. This is why categorizing them by persona is essential. If, for instance, the patient is at a critical condition, different labs may be involved. It is, therefore, crucial to customize the profile for each user.

3. Give Patients Full Access to Their Records

Patients want to be sure their personal data is stored safely and securely. This is why healthcare providers need to allow patients to view their medical records. Some patients download and send the details to a third party, which is inherently insecure. Instead of giving the data to patients in different copies, it is crucial that the EHR be stored in one database. Because the idea is to have the data accessed remotely, a single EHR version can be shared by different devices.

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AHIMA and Provider Groups Call for Enhanced Security and Clarification On Information Blocking Rule

The American Health Information Management Association (AHIMA) sent a joint letter to Congressional leaders today voicing concerns that certain provisions of the Office of the National Coordinator for Health Information Technology’s (ONC’s) recent 21st Century Cures Act (Cures) proposed rule on information blocking jeopardizes goals to foster a healthcare system that is interoperable, patient-engaged and reduces burdens for those delivering care.

The letter, co-signed by seven organizations representing the nation’s clinicians, hospitals, health systems and experts in health informatics and health information management, outlines several recommendations aimed at furthering the objectives of Cures, while ensuring that the final regulations do not unreasonably increase provider burden or hinder patient care.

“We support the intent of the Cures Act to eradicate practices that unreasonably limit the access, exchange and use of electronic health information for authorized and permitted purposes that have frustrated care coordination and improvements in healthcare quality and efficiency,” said AHIMA CEO Wylecia Wiggs Harris, PhD, CAE. “However, in light of the lessons learned from the meaningful use program, we believe it is crucial that we get this right. We look forward to discussing the details of these recommendations with congressional staff and ONC.”

Recommendations outlined in the letter include: 

For additional information on these recommendations, click here.

Signatories of the letter include:

American Health Information Management Association (AHIMA)

American Medical Association (AMA)

American Medical Informatics Association (AMIA)

College of Healthcare Information Management Executives (CHIME)

Federation of American Hospitals (FAH)
Medical Group Management Association (MGMA)

Premier Inc.

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What To Do After A Medical Data Breach

By Adrian Johansen, freelance writer; @AdrianJohanse18.

Keyboard, Computer, Empty, Private, Privacy PolicyWhen most people visit their health professional, they go in confidence that they are in good hands and the confidentiality of their health issues and personal information is protected. After all, who can a person trust more than their doctor? Unfortunately, while patients are safe a majority of the time, there is the chance that a data breach could result in the release of private information.

This breach could be because of a computer hacker, a system breakdown, or even a natural disaster. In any case, the healthcare organization is responsible for keeping patient data secure. If they fail to do so, then they must do damage control and patients must do what they need to in order to protect themselves. Here is a breakdown of what is expected of these companies and what consumers should do in the event of a medical data breach.

The Responsibility of Health Companies

When the Health Insurance Portability and Accountability Act (HIPAA) was officially enacted in 2003, it set a precedent that health organizations must ensure that all patient information is private and confidential. Along with that came the HIPAA security rule, which says that the same organizations must perform risk analysis and have the proper safeguards in place so that data cannot be stolen or leaked to unauthorized individuals.

While many organizations have the proper barriers in place to protect the loss of data, there have been instances where significant breaches have resulted in major leaks. The data leaked in such a breach can include everything from patient names and addresses to Social Security numbers, which can be used to conduct identity theft. If you discovers that a breach has occurred and it affects your patients’ data, then you must take action. You should also prepare for your patients to do the same — often in the form of lawsuits.

Back in 2014, UCLA health was involved in a class-action lawsuit and had to pay out $7.5 million after hackers broke into their system and copied or stole the records of 4.5 million patients. Another such breach took place recently in 2019 when the teaching hospital at the University of Connecticut was infiltrated. In this instance, the hackers accessed employee email accounts, which also potentially contained patient records and Social Security numbers. The related class action suit is still pending.

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How HIPAA Is Undermining IT and AI’s Potential To Make Healthcare Better

By John Schneider, chief technology officer, Apixio.

Apixio Executive-John
John Schneider

Signed into law nearly a quarter century ago, the Health Insurance Portability and Accountability Act (HIPAA) has not aged well in the information technology world. HIPAA itself is largely misunderstood. I don’t know how many times I’ve heard someone tell me about the “Health Information Privacy Act.” However, it’s easy to understand where the confusion comes from. Who hasn’t heard a story about a ransomware attack, data breach, or privacy violation in the news? And it’s not just happening in the healthcare domain—it’s happening everywhere.

The truth of the matter is that security and privacy breaches in healthcare and other industries are a common occurrence. This has resulted in an unhealthy preoccupation by the healthcare community with the security and privacy provisions in the HIPAA legislation that fall under Title II Administrative Simplification. This too is easy to understand—unlike other industries that seemingly get off Scot free after a breach, the healthcare industry is held to an actual standard, and there are penalties for not meeting this standard that can be reputationally and financially ruinous.

To fully understand the healthcare community’s preoccupation with the HIPAA Title II provisions, we need a little background on what HIPAA is. HIPAA has five provisions called Titles. The two key provisions are Title I, HIPAA Health Insurance Reform, and Title II, HIPAA Administrative Simplification. All of the security and privacy regulations stem from Title II, but “Administrative Simplification” doesn’t exactly shout out “security and privacy” (although the Privacy Rule and Security Rule are 2 of the 5 sections in Title II). Title II doesn’t even provide regulations—it simply hands that responsibility off to the Department of Health and Human Services (HHS) to create such regulations as it sees fit, so ultimately, these are the regulations that we’re contending with and are driving behavior that’s limiting the value of data we’re collecting in healthcare.

Let’s first look at the two types of regulations that cause the most adverse behavior.

  1. Sharing Constraints: There are a number of requirements in privacy regulations that constrain sharing, and many are common-sense business-use rules that protect patients effectively. There are also some regulations that state that covered entities (regulation-speak for providers) should only share data they have with other business associates that are directly participating in the care and management of the patient. These effectively prevent the use of healthcare data to create new and innovative products because product development isn’t related to patient care or management.
  2. Punishments for Breaches:  Breaches can be financially painful or even ruinous for a business. The penalties associated with breaches make executives think twice about the use of the data they have, even with business associates helping them manage care, because the risk to them is very real. What this means in the real world is that it can take a long time for a new business with a good idea to improve healthcare delivery to gain traction because the holders of data are reluctant to give these businesses the data they need.

These issues are real and are having negative effects in the healthcare industry. However, these same issues are not impeding innovation in other industries that have just as much (or more) private information. What gives here? Healthcare isn’t getting a fair shake.

There are a number of inequities in healthcare that we should take issue with:

There’s an uneven playing field. Think about where the data is in healthcare. It’s largely in the hands of the providers. They effectively own this data, even though technically it belongs to patients. Small startups have no access to this data. They have to hunt for providers willing to share. Often, the cost of sharing are onerous business terms. The larger the cache of data, the more advantaged you become, and in an industry like healthcare that is ostensibly rallied around social good, this should not be okay.

If you do get data, you might become a target. There are many examples where companies (for example, Google this past year) are harassed for doing innovative research for no other reason than they’re visible and have deep pockets. The problem is that we have obsolete regulations that are being used to make a point that isn’t valid in our modern context.

Most of the data we’ve accumulated isn’t used for innovation. The data outlook in healthcare has come a long way in the last ten years since the HITECH act was passed. Electronic medical records have gone from being sparsely used to nearly universal, but most of this data goes unused beyond the walled gardens of the medical record systems they live in. Artificial intelligence and machine learning applications depend on large, real-world datasets and could be put to use to build technology and resources to identify distinct risk profiles, analyze the effectiveness of treatment protocols across specific patient populations, or surface insights that can dramatically improve the speed and quality of care. But only the few commercial entities that have access to data can play in this space.

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